Insight Global is seeking an Administrative Assistant for one of our legal clients in Jackson Heights, NY. Our client is a small law firm that provides a range of legal services to individuals and businesses. The administrative assistant will report to the sole practitioner of the firm. This role will be Monday through Friday, on-site, with flexible hours. This role can support full-time (40 hours) or part-time (20-30 hours) hours.
***This is a 3-week contract position with the potential to extend into a longer or permanent position***
Responsibilities include:
- General office management including answering phone calls, scheduling meetings and appointments, calendar management, etc.
- Producing and distributing memos, letters, faxes, and forms (utilize a photocopier)
- Creating and maintaining an organized filing system for documents, ensuring that files are correctly named, categorized, and archived
- Keeping track of supplies and placing orders with vendors when needed
- Assisting with data entry and documentation tasks.
Required Skills & Experience
- 3-5 years of experience as an administrative assistant, receptionist, or office manager
- Prior experience working in a law firm
- Ability to work with Microsoft Office Suite and Google Suite
- Highly organized and detail oriented Strong written and verbal communication skills
Nice to Have Skills & Experience
- Legal degree or related work experience
- Legal Assistant / Paralegal experience OR a legal certification
- Bilingual in Spanish
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
